Privacy Policy
1. Definitions:
“Web App”: Refers to the ULTIMATE POWER GROUP LTD Website Application.
“Effective Date”: The start date of this Privacy Policy.
“Parties”: Defines Ultimate Power Group Ltd as the Data Controller and you as the user.
“Personal Data”: Any information from you that can identify you.
2. Overview:
This policy outlines how your Personal Data is used and your rights concerning its use when interacting with our Web App. It does not cover data from outside sources or websites linked externally.
3. Contact & Data Protection Officer:
The Data Controller (Ultimate Power Group Ltd) and Data Protection Officer (Benn Laidler) can be reached at info@ultimatepowergroup.com and benn@ultimatepowergroup.com
4. Location:
Data processing occurs at Ultimate Power Group Ltd, Cowcross Studios, 30 Cowcross Street, London, England, EC1M 6DQ
5. Policy Changes:
We may update this policy and will notify you and seek consent for material changes. Please check regularly for updates.
6. Data Collection:
Unregistered users: Basic info collected via cookies (IP, location, browser data).
All users: Subject to passive data collection as above.
7. Automatic Data Collection:
We use cookies and log files for a better experience, analytics, security, and site functionality. You can manage cookies in your browser settings. For more details, check your browser’s help page.
We collect log data (IP address, browser type, visit time, referral info, etc.) for analytics and security. Data is processed in aggregate and for legitimate interests.
8. Use of Your Data:
We use your data to:
to provide you with our services which you have requested, and assess your suitability to participate;
to register you for events via JotForm:
to send preparation updates;
to contact your next of kin in the event of an emergency;
to communicate with you in general;
to communicate about news, events, fundraising, and safety (including in-car CCTV)
to provide co-ordinated services across our events;
for administration purposes, including to administer payments;
for publicity and profile-raising purposes and to enhance our fundraising purposes;
to maintain our own accounts and records;
to send you marketing communications including Newsletters via Mailchimp to inform you of news, events, activities, services related to our events, fundraising, and safety (including in-car CCTV). Please see the “Marketing” section below for more information;
to report on the impact and effectiveness of our work;
to administer our website;
to satisfy legal and regulatory obligations;
for the establishment, defence and/or enforcement of legal claims;
to detect and prevent crime and keep our employees, participants and the public safe where we capture your image on our in-car CCTV systems;
to detect and prevent fraud or misuse of our services.
9. Third Parties:
We use third-party providers (cloud storage, analytics, web hosting, etc.) who must comply with our standards. We don’t share your data without approval unless required by law or for safety.
10. Data Storage:
Your data is stored securely with safeguards against unauthorized access. Deletion is available on request. In case of a breach, you’ll be notified within two weeks.
11. Purpose of Data Processing:
Mainly to enhance your experience and provide requested services. Non-identifiable info may be used for marketing or research.
12. Disclosure:
We do not disclose your data unless necessary for safety, legal reasons, or as required by law.
a) To comply with laws or regulations applicable within the three distinct legal jurisdictions: England and Wales, Scotland, and Northern Ireland
b) To fulfil any local, state, or federal legal obligations or regulatory requirements
c) To respond to official requests, including discovery, criminal, civil, or administrative processes, witness summons, subpoenas, court orders, or writs issued by law enforcement or other governmental or legal authorities
d) To initiate legal proceedings against users who breach the law or violate the Terms of Use of our Web App
e) As necessary for the proper operation of our Web App
f) To cooperate fully with lawful investigations regarding the activities of our users
g) If fraudulent activity is suspected on our Web App, or if activity is observed that may contravene our terms or any other relevant rules
13. Marketing:
We will provide you with updates about our latest tours and events that we consider may be of interest or relevance to you, provided you have consented to receive marketing communications from us—namely, if you have opted in and not subsequently withdrawn your consent. Should you wish to discontinue receiving marketing communications from Ultimate Power Group Ltd, you may opt out or unsubscribe at any time by:
Following the “unsubscribe” link included in any marketing communication you receive from us; or
Contacting us via the details provided in the “CONTACT” section above.
14. Modifying, Deleting, and Accessing your Information:
Should you wish to amend or delete any information we hold about you, or should you simply wish to access such information, please contact us at: info@ultimatepowergroup.com
15. Acceptance of Risk:
By continuing to use our Web App in any manner, or by utilizing the Product, you indicate your continued acceptance of this Privacy Policy. You further acknowledge and agree that no data transmission over the internet can ever be guaranteed as completely secure, regardless of any steps taken. We do not warrant or guarantee the security of any information you provide to us; all transmissions are undertaken at your own risk.
16. Your Rights:
You possess a range of rights concerning your Personal Data, specifically:
– The right to be informed regarding the processing of your Personal Data
– The right of access to your Personal Data
– The right to update and/or rectify your Personal Data
– The right to data portability
– The right to object to or restrict the processing of your Personal Data
– The right to request cessation of processing and deletion of your Personal Data
– The right to block processing of Personal Data in violation of applicable law
– The right to lodge a complaint with the Federal Trade Commission (FTC) in the United States or an applicable data protection authority in another jurisdiction
All such rights may be exercised by contacting us at the relevant contact information outlined in this Privacy Policy.
17. Contact Information:
Should you have any queries regarding this Privacy Policy or our information collection practices, or if you would like to make a complaint in connection with this Privacy Policy, please contact us at: info@ultimatepowergroup.com